Test Smart Notes improvements in hours, not weeks - no compliance reviews needed

Keep your approved forms unchanged - metadata stays completely hidden

Fix transcription issues immediately - deploy improvements without delays

Guide AI for better accuracy - add context without confusing care staff

Different prompts for different teams - customise per branch without form changes

Iterate based on real feedback - rapid testing cycles with zero compliance impact

Test with select teams first - pilot Smart Notes with a smaller group initially

Only trained staff get access - prevent confusion from untrained users

Match your rollout pace - phase adoption team by team & specific colleagues

Maintain compliance control – restrict Smart Notes documentation to specific roles

Reduce head office support burden - no access until staff complete training

Same controls as GP Connect - consistent permission model across ACP

Verify medications at the point of care. Check prescriptions and allergies without returning to the office.

Reduce medication errors. Real-time allergy information prevents mistakes during care delivery.

Save 15 minutes per incident. Eliminates office calls about patient data.

Improve CQC audit readiness. Demonstrates clinical data access during inspections.

Increase staff confidence. Care workers make decisions with full patient history available.

Consistent access. Mobile setup mirrors your desktop GP Connect integration.

Test form improvements in minutes, not hours. Re-upload the same transcript to see how instruction changes affect Smart Notes output. No re-recording needed.

Iterate on metadata and prompts quickly. Experiment with different Smart Notes guidance fields without compliance reviews or changing approved forms.

Optimise transcription accuracy fast. Use a single mock care session to validate multiple form variations before rolling out to your staff.

Reduce admin overhead. Tenant Admins can test and refine on their own. No dependency on real care sessions or re-recording delays.

Get the information you need instantly. Access tool instructions, access details and supporting documents at the moment you're delivering care.

Reduce delays and errors. No more phone calls back to the office asking for login details or how to use the equipment. Information is right there.

Keep sensitive data secure. Built-in screenshot and recording prevention stops care details from leaking through email or WhatsApp workarounds.

Allocate costs accurately. Monthly reports show exactly which branches used how much. No more cross-subsidising between high-use and low-use sites.

Recharge branches fairly. Finance teams get the data they need to split costs based on actual consumption, not estimates.

Plan next year's budget. Historical usage reports show trends across your sites. Predict which branches need more hours allocated.

Streamline finance processes. Export usage data directly to your accounting systems for reconciliation. No manual data entry.

Block attendance fraud before it hits payroll. Invalid clock-ins are rejected at the point of action, not caught weeks later in audits.

Prove compliance during inspections. HSE and CQC see a complete audit trail showing caregivers were actually at client locations.

Protect vulnerable clients. No more guessing if caregivers showed up. Location verification confirms they're where they should be.

Stop manual GPS checking. Administrators no longer waste time reviewing GPS coordinates after visits end.

Cut documentation time for bulk entries. Transcript data populates multiple rows simultaneously. One transcript, multiple records filled.

Handle complex scenarios faster. When a single session covers multiple visits or clients, Smart Notes captures all of it without manual splitting.

Reduce transcription overhead. Stop creating separate transcripts for each row. One longer transcript, fully processed.

No lost productivity during server maintenance. Care workers continue accessing all locally stored data without manual intervention.

Clear visibility into what's happening. Staff know immediately if it's a server issue or their connectivity. No confusion, no panic.

Maintain compliance during outages. Service user records stay accessible. Care delivery continues uninterrupted.

Automatic recovery. App monitors when server comes back and syncs automatically without asking users to restart or reconnect.

Log in once, access everything. No separate logins for different Access tools.

Switch between products instantly. Move between ACP, rostering and analytics in seconds without friction.

Consistent experience across all tools. Same authentication and navigation everywhere you work.

See missed activities, completed forms, staff activity, and more - all from inside Navigator without switching screens.

Build your own personalised care operations view using simple, configurable sections.

Consistent design across all apps - same filters, search, and navigation patterns throughout.

Access your dashboards on the go via the Evo mobile app.

All mandatory data fields will be recordable within ACP, covering care actors, demographics, assessments, consent, activities, and audit information.

Ready-to-use MODS-compliant form templates available to import directly into your ACP setup.

Full audit trail for every required data field, supporting CQC inspection readiness.

Bulk archive old submissions. Hide completed forms from active lists without losing data.

Maintain audit trails. Archived forms stay accessible for reporting and CQC inspections.

Simplify form management. Keep active forms visible. Move history out of the way.

Preserve amendment history. Strikethrough and bold survive mobile edits. Audit trail stays complete.

Meet clinical standards. GMC, NMC, HCPC all require transparent amendments. Removes compliance risk currently in production.

Stop silent data loss. Formatting no longer vanishes when care workers edit on mobile.